1. General

1.1. The Club shall be called the St Cross Symondians Cricket Club. The club will be affiliated to the England and Wales Cricket Board through membership of the Hampshire Cricket Board.

1.2. The object of the Club is to provide facilities for cricket, good fellowship and amenities for its members. The club will ensure that it has a duty of care to all members of the club by adopting and implementing both the ECB ‘Safe Hands – Welfare of Young People in Cricket’ Policy and any future versions of the Policy (see also Section 13), and the ECB Equity Policy Statement and any future versions of the Policy. The club will offer coaching and competitive opportunities in cricket and promote itself within both local community and cricket.

1.3. The Club shall have a President, a number of Vice-Presidents, officers and five categories of members. Full Members, Junior Members, Associate Members, Social Members and Life Members.

1.4. The officers of the Club, elected annually at the Annual General Meeting shall be the Chairman, Vice Chairman, Club Captain, Treasurer and Secretary. Officers invited by the General Committee to hold office shall be the Captains and Vice Captains of each Saturday and Sunday team.

1.5. The President of the Club shall be elected by the members at an Annual General Meeting and will normally hold office for three years. He/She will be eligible for re-election.

1.6. At any General Meeting of the Club the Club Chairman will be invited to take the Chair.

1.7. Vice-Presidents will be elected by the General Committee, taking due account of recommendations made by members.

2. Government

2.1. Management of the Club shall be vested in a General Committee which will delegate day-to-day management to sub committees responsible to the General Committee

2.2. The General Committee shall consist of the Chairman, Vice Chairman, Club Captain, Treasurer, Secretary, Junior Secretary, chairman of the Bar, Ground and Pavilion, Development and Fund Raising sub committees and up to two other senior members of the Club.

2.3. At the Annual General Meeting all members of the General Committee shall retire but shall be eligible for re-election. Nominations, proposed and seconded, may be sent to the Secretary up to seven days before the meeting. All nominated persons must be members of the Club. Election shall be by secret ballot and every member present shall be entitled to vote for as many candidates as there are vacancies to be filled.

To be appointed, a candidate for an officer’s position must either be unopposed or secure more than half the valid votes cast. Should it be necessary, the candidate receiving the least number of votes shall be eliminated and a further ballot held. Where nominations for the additional members of the General Committee exceed two an election by secret ballot will take place the two candidates receiving most votes shall be duly elected.

2.4. The elected General Committee shall have the power to invite members to fill any positions for which no nominations are received at the Annual General Meeting, to fill any office falling vacant during the ensuing year and to co-opt additional members at its discretion. The proceedings of the Committee shall not be invalidated in consequence of there not being the prescribed number of members of the Committee.

2.5. The General Committee shall meet as occasion requires and not less than four times between Annual General Meetings. A quorum shall be five members. If a quorum is not present, a further meeting shall be held within one calendar month. Should a quorum again not be present those attending shall be empowered to act in the interests of the Club. Minutes shall be taken of all proceedings of the General Committee and, on the authority of the Chairman, may on request be open to inspection by any member of the Club.

2.6. The Chairman of each sub committee shall have been elected at the Annual General Meeting. Membership of the sub committees shall be determined at the first meeting of the newly elected General Committee which will also appoint the Captains and Vice-Captains of each team.

2.7. The Cricket Committee shall consist of the Club Captain, the Captains of each Saturday and Sunday team and two other members. The Cricket Committee shall be responsible for implementing the playing policy laid down in principle by the General Committee, for selection of teams for all league and friendly matches, for directing senior coaching and for the allocation of practice facilities both to members of the Club and, on a strictly limited basis, for hire to outside bodies. The Cricket Committee shall also liase with the junior secretary to agree practice times for the junior section.

The Cricket Committee shall be responsible for ascertaining the availability of members and for notification of selection. No non-members, other than candidates for membership, shall normally be invited to take part in any match if a sufficient number of members are available and wish to play.

2.8. The Finance Committee shall consist of five members including the Treasurer and Secretary of the Club.

2.9. The Pavilion and Grounds committee shall consist of four members including the Fixtures Secretary. The committee is responsible both for the maintenance of the St Cross Ground and structures there on.

2.10. The Junior Cricket Committee shall consist of six members at least two of which will be qualified coaches. The committee will be responsible for all aspects of Junior coaching, for selecting teams in the appropriate age groups, for co-ordinating the arrangements for the supervision of Junior matches and for guiding Junior members in their choices of Captains and Vice-Captains. The Junior Cricket Committee shall enlist the widest support from Senior Playing Members and parents and co-ordinate arrangements for pitches with the Ground Sub Committee.

2.11. An Auditor shall be elected at the Annual General Meeting to serve for the ensuing year. The General Committee is empowered to elect an Auditor if a vacancy occurs before the next Annual General Meeting.

2.12. The General Committee will be responsible for appointing a Disciplinary Committee when required. Any complaints regarding the behaviour of members shall be submitted in writing to the secretary. (See disciplinary procedures).

2.13. The General Committee will be responsible for appointing The Child Welfare Officer who will then become a voting member of The General Committee.

3. Responsibilities of Elected Officers

3.1. The Treasurer shall receive all subscriptions, match fees, donations and other monies due to the Club, and shall make all payments subject to the control of the General Committee. He/She shall keep the accounts of the Club and present to the Annual General Meeting an audited balance sheet and statement of accounts for the proceeding financial year together with an estimate of receipts and expenditure for the current financial year. Accounts shall be kept in the name of St Cross Symondians Cricket Club at bank(s) or Building Societies approved by the General Committee. Into these account(s) shall be paid all monies received on behalf of the Club. Accounts for payment will be certified, and cheques signed, by two members of the Club approved by the General Committee. The financial year shall end on the 31st October to which date the accounts of the Club shall be balanced.

3.2. The Secretary shall be responsible for recording the minutes of the proceedings at any General Meeting of the Club and at all meetings of the General Committee. He/She shall give notice of General Meetings to members in accordance with the Constitution of the Club, and deal with correspondence as directed by the General Committee.In conjunction with the Fixture Secretary he/she will ensure that the Club’s Fixture Card is available for distribution by the second week in April and that it contains sufficient advertising matter to defray significantly the cost of printing.

3.3. The Fixtures Secretary shall be responsible for the management of matches and pitches, subject to directions he/she may be given by the Cricket Committee. He/She will be responsible for the preparation of the Club’s Fixture Card and work with the Secretary on the printing and distribution of the card.

4. Membership

4.1. Membership shall be open to all, irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status, or sexual orientation. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis. All members have a responsibility to oppose discriminatory behaviour and promote equal opportunity. The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.

4.2. Full Members shall normally be aged sixteen or over on the 1st September of the preceding year. Members who are undergoing full-time education will be entitled to a reduced subscription.

4.3. Junior Members shall be under the age of sixteen on the 1st September of the preceding year. Minimum age for Junior Members will be at the discretion of the Junior Cricket Committee in relation to available facilities. At the discretion of the General Committee, members under the age of sixteen may be elected to Senior Membership. Junior Members are not eligible to vote at a General Meeting.

4.4. Associate Membership shall be available, at the discretion of the General Committee, to persons interested in cricket and wishing to be associated with the Club’s activities. Associate Members are eligible to vote at a General Meeting.

4.5. Social Membership shall be available, at the discretion of the General Committee, to persons interested in cricket and wishing to be associated with the Club’s activities. Social Members will not be eligible to vote at a General Meeting.

4.6 The Parent/Carer/Guardian of a Junior Member is entitled to automatic non-voting social membership status

4.7. Any member wishing to resign shall notify his/her intention to the Secretary in writing before 1st May, otherwise his/her subscription for the current year shall be due. Any person on ceasing to be a member of the Club shall forfeit all right to and claim upon the Club, its property and funds.

4.8. If at any time the General Committee agree that the interests of the Club so require they may, by letter, invite a member to tender his resignation by a specified date. Should the member decline to do so he/she shall be advised of an opportunity to offer an explanation for his/her conduct, at a meeting of the General Committee. Thereafter the General Committee shall have the power to expel the member. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.

4.9. Any person engaged in any activity with the club is granted temporary membership.

4.10. All members shall be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

5. Subscriptions

5.1. The subscriptions for Full Members, Social Members and Associate Members, together with Match Fees, shall be determined from time to time by the General Committee. The extent of any discount for early payment or reduction for members in full time education, as set out in paragraph 4.4, will be determined by the General Committee.

5.2. Subscriptions shall become due on 1st April each year, those of new members on the date of their election. Should a subscription remain unpaid three months after the due date the General Committee shall have the power to deny to that member the privileges of the Club. If the subscription remains unpaid by the following Annual General Meeting, the defaulter shall cease to be a member of the Club and the secretary shall notify him/her to that effect.

6. General Meetings

6.1. The Annual General Meeting of the Club shall be held within thirteen weeks of the 31st October for the following purposes:

6.1.1. To receive from the officers of the Club reports on the Club’s activities during the preceding year.

6.1.2 .The receive the audited balance sheet and statement of accounts for the preceding financial year together with a forecast for the current financial year.

6.1.3. To elect officers as defined in paragraph 1.4. the General Committee and the Auditor for the ensuing year.

6.1.4. To decide upon any resolution which may be duly submitted to the meeting as hereinafter provided.

6.2. An Extraordinary General Meeting of the Club may be summoned at any time if the General Committee considers such a meeting necessary. A meeting must be called forthwith upon the requisition in writing by not less than twelve members who shall state the purpose for which the meeting is required.

6.3. All members whose subscriptions are not in arrears as defined in paragraph 5.2. shall be entitled to attend and vote at any General Meeting.

6.4. Not less than fourteen days notice of an Annual or Extraordinary General Meeting must be given in writing to every member. The notice shall state the business to be transacted and only this business shall be brought up at the meeting. In the case of an Annual General Meeting the Agenda may conclude with an item “Any Other Business” but under this heading matters of Club policy and amendments to the Constitution cannot be raised.

6.5. The quorum for any General Meeting of the Club shall be fifteen members of the Club as defined in paragraph 1.3. but excluding Junior Members. No business shall be conducted without a quorum being present. If a quorum is not present a further meeting shall be held within eight weeks of calling an Annual General Meeting or within a calendar month from the date of an abortive Extraordinary General Meeting. Should a quorum again not be present those members attending shall be empowered to act in the interests of the Club.

6.6. The Chairman of a General Meeting shall have a second or casting vote in the event of the votes “for” and “against” a resolution being equal.

6.7. Any member wishing to move a resolution at the Annual General Meeting shall give notice thereof, in writing, to the Secretary no later than 31st October. The name of the member seconding the resolution must also be given.

7. Property and Emoluments

7.1. The Club property shall be used only for Club purposes unless special permission is given by the General Committee.

7.2. No member shall, except for professional services rendered at the request of the General Committee, receive any profit or emoluments from the funds or transactions of the Club. All surplus income or profits are to be reinvested in the club.

8. Borrowing Powers

8.1. If at any time the Club in General Meeting shall pass a resolution authorising the General Committee to borrow money, the General Committee shall thereupon be empowered to borrow for the purposes of the Club such amount of money either at one time or from time to time and at such a rate of interest and in such form and manner and upon security as shall be specified. All members of the Club, whether voting on such resolutions or not, and all persons becoming members of the Club after passing of such a resolution shall be deemed to have assented to the same as if they had voted in favour of such resolution

9. Club Colours

9.1. The Club colours shall be maroon, black and white.

10. Amendments to the Constitution

10.1. No rule of the Club shall be altered, rescinded or added to unless a majority of two thirds of members voting at an Annual General Meeting or Extraordinary General Meeting support the proposal. Notice of any alterations, revisions or additions to be proposed must be sent to the Secretary, in writing, not later than 31st October if the proposed amendment is to be considered at an Annual General Meeting. A copy of the proposals shall be sent to each member with notice of the meeting.

11. Dissolution

11.1. If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution. If at that Special Meeting, the resolution is carried by at least two thirds of the full voting membership present at the meeting, the General Committee shall thereupon, or at date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club. In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies:

A registered charitable organisation(s).
Another club which is a registered Community Amateur Sports Club.
The sports national governing body for use by them for related community sports.

12. Disciplinary Hearing

12.1. Convening a hearing

12.1.1. In any case which is referred for a Disciplinary Hearing, at least seven days’ notice in writing of the hearing and of the offence(s) alleged shall be given to the player

12.1.2. The Chairman of the club or in his absence the vice chairman shall convene a hearing as soon as is practicable and in any event within 21 days of the decision to refer. Any adjournments may be granted at the discretion of the appointed Chairman of the Disciplinary Hearing.

12.1.3. The player shall be entitled to attend the hearing, state their case, to be supported by a colleague and to call witnesses.

12.1.4. The Hearing shall be conducted by a Disciplinary Committee appointed by the General Committee for the purpose and which shall consist of not less than three persons, none of whom shall be connected with the player.

12.1.5. The outcome of the Disciplinary Hearing should be notified in writing to the person/organisation who lodged the complaint and the member against whom the complaint was made within seven days of the hearing.

12.2. Penalties
If at the hearing the Disciplinary Committee finds the alleged offence proved it shall have the power to impose one or more of the following penalties, together with such order as to costs as it deems appropriate:

12.2.1. To record a reprimand and to give a warning as to future conduct.

12.2.2. To suspend the player for one or more matches, or for a stated period of time.

12.2.3. The Disciplinary Committee shall have the power to suspend the operation of any part, or all, of the penalty it imposes for such period and subject to such terms and conditions it deems appropriate.

12.2.4. Decisions of the Disciplinary Committee (a finding that a complaint is proved or not proved or a decision on penalty) shall be by majority vote; where necessary the Panel Chairman shall have a casting vote.

12.3. Appeals Procedure

12.3.1. A player shall have the right of appeal to the General Committee. Notice of Appeal setting out the grounds must be given in writing to the Club Secretary within seven days of receiving the decision of the Disciplinary Committee

12.3.2 If Notice of Appeal is given the penalty shall not take effect pending the hearing of the Appeal, which shall take place as soon as is practicable.

12.3.3. The Appeal shall be by way of re-hearing before a different Committee within twenty one days of receipt of the appeal. The composition of the Committee shall be at the discretion of the Chairman of the Club or in his absence the Vice Chairman and shall consist of not less than three persons, none of whom shall be connected with the player. The player or club shall have the same rights of attendance and representation, and to call witnesses as they had before the Disciplinary Committee.

12.3.4. The Appeals Committee may confirm, vary or reverse the decision of the Disciplinary Committee and it shall have the power to increase the penalty. Decisions of the Appeal Panel shall be by majority vote; where necessary, the Chairman shall have a casting vote.

12.3.5. The decision of the Appeals Committee or, if no appeal, of the Disciplinary Committee, shall be final and binding.

13. WELFARE OF YOUNG PEOPLE IN CRICKET.
CLUB CODE OF CONDUCT.

Respect the rights, dignity and worth of every person within the context of cricket.

Treat everyone equally and do not discriminate on the grounds of age, gender, religion, race, sexual orientation or disability.

If you see any form of discrimination do not condone it or allow it to go unchallenged.

Place the well being and safety of the Young Person above the development of performance.

Develop an appropriate working relationship with Young People, based on mutual trust and respect.

Ensure that physical contact is appropriate and necessary and is carried out within recommended guidelines with the Young Person’s full consent and approval.

Always work in an open environment (e.g. avoid private or unobserved situations and encourage an open environment).

Do not engage in any form of sexually related contact with a Young Player. This is strictly forbidden, as is sexual innuendo, flirting or inappropriate gestures and terms.

Know and understand the ECB Welfare of Young People Policy and Procedures.

Respect Young People’s opinions when making decisions about their participation in cricket.

Inform Players and Parents of the requirements of cricket.

Be aware of and report any conflict of interest as soon as it becomes apparent.

Display high standards of language, manner, punctuality, preparation and presentation.

Do not smoke, drink or use banned substances whilst actively working with Young People in the Club. This reflects a negative image and could compromise the safety of the Young People.

Do not give Young People alcohol when they are under the care of the Club.

Hold relevant qualifications and insurance cover.

Ensure the activities are appropriate for the age, maturity, experience and ability of the individual

Promote the positive aspects of cricket, e.g. fair play.

Display high standards of behaviour and appearance.

Follow ECB guidelines set out in the Welfare of Young People Policy and any other guidelines issued

Ensure that you attend appropriate training to keep up-to-date with your role and the welfare of Young People.

Report any concerns that you may have in relation to a Young Person, following reporting procedures laid down by the ECB.

14. CLUB JUNIOR VOLUNTEER POLICY.

“It is the policy of the club to involve parents in the Junior Section and we request help from parents on an annual basis. Junior Membership Forms have a section which parents can complete indicating the way in which they are able to help e.g. umpiring, scoring, coaching, sponsorship, transport or teas. The information from these forms is then recorded by age group and can be passed on to the Team Managers. It is then easy to approach the parents who have volunteered. The aim is to use the help of as many as we can. This helps to keep it enjoyable rather than letting it become a chore. Using parents to help as Team Managers, scorers and umpires enables the coaches to concentrate on improving the skills of our members. Together we can create a happy thriving Junior Section”.